Record Management System Essay

A pupil bear witness is about both compose education about the bookmans. savant reads atomic number 18 often kened as paperwork produced for the culture accreditations. However, a well-designed student record system, whether using paper put downs or automatize systems, produce many hits. The more or less important of these is the ability to report nurture for decision do about individual students, school and programs. A flake benefit, particularly with automated systems, is efficiency in processing and exchanging student records among schools. The counseling on student outcomes and records has been a burden to our school, for them to monitor well the breeding and the performance of the students. Various student records, data and discipline were required to take in proper organization and charge to provide sustainable student record.This thesis or system helps the schools administrator or the teachers for maintaining the records of the students. As technology c hanges, we want to be updated or to be modernized. Using the manual(a) record and grading system, nigh clock bring ons to confusion. We all know that manual record system are ripe break written, so it may cause confuse someone just because he or she ejectnot understand the hand writing of the person and to a fault sometimes the student records are organism misplace. Unlike in automated record system, the informations can be clearly understood because it is computerized and can be kept in a folder.In the past, universities and large school districts in particular establish created their own bespoke student record systems. One such practice session is the Repository of Student randomness (ROSI) system at University of Toronto. With growing complexity in the business of educational establishments, most organizations now choose to bargain customizable software, and increasing numbers are buying software as a service. Most student information systems in use today are server- b ase, with the application residing on a central computer server, and being accessed by client applications at various places within and even outside the school. boost student information systems have been moving to the web since the late mid-nineties and that tr eat up is accelerating as institutions replace older systems.In the Philippines, some of the university use the Student get intoing System or Student teaching Systems. equal in Benguet press out University, they provide their naked way record strugglement and transaction processing that wouldachieve efficiency on processing student information. It would be a great help to the administrativepersonnel, academic personnel, grantors or stakeholders, parents and students in update, retrievingand generating student data.Importance of the informationThe education authorise centering Record steering for Cavite state University Imus Campus go away help the university to maintain an organized and systematic record for counselor unit. The web- found record management testament serve as a bridge between the student and the counselor-at-law office. The get bequeath help the charge Office to manage the Student data Profile, the offenses and the untroubled morals of the student. It leave behind build a foundation in fair more efficient of the guidance overhaul unit in Cavite bring up University Imus Campus.The universities students will help the student to access easily the counselor-at-law social unit and enjoy its services. They can be easily update to the universities announcements and will be aware of their offenses. The correction also modifys the mental testinginee to know the chair of the exam with online and download it for the requirements needed for the enrollment. They can now access the guidance office on their home now with the help of internet. The study will serves as a reference for the future researchers who will study the guidance servicing unit. It will give the m wide information about the study and broaden their knowledge. I recommend the future researcher to make the study more emphasize and broader.Statement of the ProblemIn the Cavite State University Imus Campus, Guidance Office still using a semicomputer based system and paperbased student record management. Staff finds it airy in searching and preparing reports on students information and also laborious due to repetition of processes done in filling andupdating of records. As main goals of the school, it sought to answer the following questions The Student schooling Profile Sheets has been disseminated in the university for the Guidance Record. But the said SIPs failed due to deprivation of time to sort all the records. How to provide an easy way to manage all the records of the students and easily fill-up the information? (See attachment A, embark 3).Every end of semester, staffs need to pass their accreditations for their accomplishment reports. It is undeniably and obviously , that making reports in Guidance Office was very laborious. How will it be easier for them to finish their accomplishment reports? (See Appendix A, Figure 4). Every end of semester, the chastisement Officer/ Entrance query Officer conducting an entree psychometric test. It irritates them to accommodate over one hundred examinees just to announce the result of their examination.How to provide an alternative way to announce the entrance examination results? (See Appendix A, Figure 5). The request of good moral is hassle for the students because they need to photocopy the requests and wait for the long 3-day working process of the Guidance Office. How to provide the student can easily request and get their legal righteous Certificates and help the Discipline Officer to its recording? (See Appendix A, Figure 6).Objectives of the StudyThe study aims to develop a web-based application for Guidance servicing Unit in Cavite State University Imus Campus. Generally, the study aimed to design to create a website that will render the services of Guidance Unit in Cavite State University. It shall help the university to manage the students information. It will also enable the student to fill-up and generate their Student Information Profile (SIP). It will also provide the announcement for the entrance exam results any semester and update the students every day. It should also have a high security and control measures for the students privacy. It will then produce a new transaction, level-headed Moral Certificate request online and record management of student offenses. And lastly, it will improve the generation of record reports.Specifically, the study aimed to1. Plan a website that will enable the student to fill-up their SIP and theuniversity to manage the SIPs.2. Design an entrance examinees result online.3. Design a new way for making an accomplishment reports.4. analyze the process for requesting and releasing good moral certificates.Time and Place of the St udyThe system development started last August 2014. The researchers hearing was conducted on June 2014 located at Cavite State University Imus Campus. They conducted requirements gathering and system verbal expression on July 2014. In September 2014, the researcher stated doing the documentation of the study. The study is expected to be done by the end of September 2014. cathode-ray oscilloscope and LimitationThe study is conducting for the efficient student record keepings. The study is particular(a) only to the features like SIPs record, entrance examination results, university announcements, informations security, new Guidance transactions and generation of reports. The said features are only make for the Guidance Service Unit of Cavite State University Imus Campus.The Guidance Administrators (Guidance Counselor and Discipline Officer) are the authenticated persons to manage the system. They can add offenses, view hap reports, add announcements, view all the student informati on, and view Good Moral Certificate requests and display the entrance examination results.Students can only view announcements, submit incident reports, view their profile, request good moral and be notify about their offenses. Examinees can only view their entrance examination result. And the teachers can only submit an incident report.Definition of TermsCascading drift Sheets (CSS). Is a style sheet lyric poem used for designing the emotional state and formatting of a document written in a markup language and which enables to separate the designing from coding. Downloadable. Receiving a data from the local server and transpose it to a file. Mysql. Used for makinga relational database management system. Online.Accessing the website through internet connection and its done over the internet. PHP. A general solve programming language designed in making a website. Record Management System (RMS). An application that is responsible for collecting inputted data. Student Information System (SIS).An application that organized, record and manage the information of student.CHAPTER II examine OF RELATED LITERATURE AND STUDIESPresented here in Chapter 2 is the synthesis of research that clogs the paygrade of record management system and student information system. For further catch of the study, the researchers made use of different reading materials related to the online system. connect LiteraturePresented here in Chapter 2 is the synthesis of research that supports the evaluation of record management system and student information system. For further understanding of the study, the researchers made use of different reading materials related to the online system. These materials such as books, thesis and other web articles are essential in broaden the knowledge of the researchers. These will also guide the researchers to achieve their target objectives by getting ideas on other related studies and make improvements as possible. The information gathered by the r esearchers focuses on the record management. Security measurement information in equipment casualty of students information privacy to be considered in developing an online system is also obtained. Marrero (2009) in his study entitled Student Information System for the University of the Cordilleras stressed that the concept of Information Systems (IS) e interconnected in the early 1960s.More often, when information system is defined, the field Information wisdom is always associated, IS is an academic field that deals with the generation, arrangement, organization, storage, retrieval, and dissemination of recorded knowledge. Furthermore, it is a collection of related components designed to support operations, management, and decision making in an organization. Generally, IS is vatic to inform people. Information Systemsupports people or drug users in making intelligent decisions based upon the information derived from reliable data. MIT (2009) gave emphasis that Student Informa tion System (SIS) provides students with access to their academic and biographic records as well as the ability to update their address information and preregister for programmees it provides instructors and departmental administrators with class list information and provides advisors and departments with access to the individual academic records of their students.Therefore, SIS is an combine approach in acquiring, storing, analyzing and controlling the flow of student data end-to-end the institution. Highly developed SIS can be effectual in nearly all institutionalInternational Journal of Innovative Interdisciplinary Research screw 4 201341 ISSN 18399053 departments functions and can greatly increase efficiency and response times of traditional labor and timeintensive processing of student data. harmonize to Desousa (2008), vane based application have four core benefits. These are the following 1) Compatibility. Web based applications are far more matched across platforms th an traditional installed software like web browsers. 2) Efficiency. Everyone hates to deal with haemorrhoid of paper unless they do not have any other alternatives.The benefit of web based solution makes services and information available from any webfacilitated Personal Computer (PC). 3) Security of live data. Normally in more complex systems data is moved about separate systems and data sources. In webbased systems, these systems and processes can often be merged by reducing the need to move the data around. Webbased applications also provide an additional security by removing the need for the user to have access to the data and back end servers. 4) Cost Effective. Webbased applications can considerably lower the costs because of reduced support and maintenance, lower requirements on the end user system and simplified plans. fit in to Tech-Faq (2013), the programming language called PHP is quickly rising to be one of the most preferred web browser programming languages due to its user-friendliness, efficiency, and user control. PHP allows a user to describe specific functions within the code in state to drastically control the way a web browser displays and organizes information. A user is able to mix PHP and HTML within the same document to reach the desired effect. According to Vennapoosa (2013), Throwaway Prototyping Model is especially useful when theproject needs are vaguely and poorly laid out. It functions by providing proof that something can indeed be done in terms of systems and strategies. Throwaway Prototyping Model is used for certain projects and will eventually be discarded after the project has been completed. It is also known as Close-Ended Prototyping. cerebrate StudiesIn the Online Student Information System of Benguet State University (OSIS-BSU), Philippines of Ms. Rochelle D. Pacio (2013) in Benguet State University. She used the Rapid Application Development (RAD) Methodology with the development of 30- 90 days. The proposed online st udent information system is integrated to the website of the university which serves as a introduction for the students.The system covers the posting and updating of students personal data sheet. The Student Information System of University of Baguio, proposed by Ms. Elisabeth D. Calub (2005) of Saint Louis University. She used the Goal-Exception Dependency (GED) Model. This model serves as the student information of the University of Baguio. It serves as the portal and announcement viewer of the students.The Student Guidance System, a thesis proposal of Mr. Jay Pabs (2004) with a methodology of Agile. The spirit of this program is to record the complaints and or problem of a student in guidance office. This will keep track the past record of a certain students by using this program. And of course, to eliminate a paper work, recollect the record easily, and create a report.Based on the three studies, authors give over that it would be still easier to use the Throwaway prototypin g. There are some features that were alike of this project. So there is no so much rendering in those theses